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HubSpot
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Claude
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n8n
MCPSupplier invoice entry
Invoices received by email are read, checked and prepared in your accounting software.
Before: opening, checking and retyping every invoice.After: you approve entries that are already prepared.
Your AI partner, from strategy to production
AI that works in your systems.
Training, consulting, automation and data security: Noviatech supports Quebec SMBs from the first idea all the way to AI agents that work inside their software, following their rules and with their approval.
Free, with no commitment: a 30-minute video call to pinpoint your priorities.
Inbox
Fournitures LacasseInvoice 2291, PDF attachedNew
Transport GagnonDelivery confirmation
Imprimerie RivardRevised quote
An invoice arrives
AI at work, in your industry.
Choose your industry: here’s what we automate most often.
Accounts receivable follow-ups
Overdue balances are flagged and a reminder email is prepared for each customer.
Before: a list to compile and emails written one by one.After: the reminders are ready; you review them.
Bank reconciliation, prepared
Transactions are matched to invoices and discrepancies are flagged.
Before: hours of checking items off at month-end.After: only the discrepancies need your attention.
Purchase orders read automatically
Orders received as PDFs or by email are entered into your system.
Before: retyping quantities and product codes.After: the order is entered; you confirm.
Delivery tracking
Customers get a notice at each step, and delays are flagged to your team.
Before: calls asking where the order is.After: automatic notices and fewer calls.
Online product listings
Product descriptions are written and updated in your online store.
Before: writing every listing by hand.After: listings ready for your approval.
Appointment booking and reminders
Requests are sorted, appointments offered and reminders sent.
Before: back-and-forth emails to find a date.After: the client picks a time; the reminder goes out on its own.
Replies to quote requests
The client’s needs are extracted and your quote template is pre-filled.
Before: copying information over from the form.After: all that’s left is to adjust the price.
Meeting summaries
Decisions and follow-ups are summarized and sent to the right people.
Before: taking notes and typing them up.After: a clear summary, ready to send.
Property listings, written
Descriptions are written from your notes and the property’s features.
Before: an hour of writing per listing.After: a draft ready to edit in a few minutes.
Qualifying incoming inquiries
Each inquiry is sorted by need, budget and urgency.
Before: answering everyone in the order they came in.After: serious inquiries come first.
File and document follow-up
Missing documents are flagged and clients get a reminder.
Before: checking every file by hand.After: a clear list of what’s missing.
How much is paperwork costing you?
Move the sliders to match your situation. The calculation uses your numbers and nothing else.
Time spent each year
1,152 h
What it costs you each year
$40,320
Share you could recover by automating a third of the tasks
Assumption: a third of these tasks are automated. You would recover about 384 hours and $13,440 per year, before the cost of the solution.
Check this estimate with usEstimate based on 48 working weeks per year. The actual gain is determined during the diagnostic.
The whole journey, with one partner.
Train your teams, choose the right projects, build them, secure them and keep improving them.
Consulting and engineering
We choose the right projects, then build them and put them into production.
AI diagnostic and roadmap
Your use cases, ranked by value and feasibility.
Automation and AI agents
Agents that work inside your software, with your approval.
An assistant connected to your data
Ask your CRM, your ERP or your documents questions in plain language.
From prototype to production
What you’ve already tried, made reliable and secure.
Training
Your team learns to work with AI, on its own tasks.
In-house training
A half-day or full-day session, designed for your industry.
Small-group workshops
Sessions open to several SMBs, to learn by doing.
Coaching for business leaders
One-on-one meetings to build your AI strategy.
Security and compliance
The AI you deploy stays under your control.
AI use policy
Clear rules: which tools, which data, which limits.
Law 25 compliance
Privacy impact assessments, access and traceability, under Quebec’s Law 25 (Act respecting the protection of personal information in the private sector).
ISO/IEC 42001 support
Preparing for the international AI management standard: gaps, policies, documentation.
Private AI, hosted in Canada
Models installed in your cloud or on your servers.
Monthly follow-up
Quality, costs and new automations, over time.
AI governance
Prepare your business for ISO/IEC 42001 certification.
ISO/IEC 42001 is the first international standard dedicated to managing artificial intelligence within an organization. It structures how you choose, oversee and monitor your AI tools, and it gives your clients, your partners and the authorities concrete proof that your AI is managed responsibly.
Noviatech prepares and supports you. The certification itself is issued by an accredited certification body that is independent of Noviatech.
How we get you there
- 1Gap assessmentWe measure where you stand against the standard’s requirements, and what is missing.
- 2AI management systemAI policy, inventory of your systems, risk and impact analysis, roles and procedures.
- 3Audit preparationOrganizing the internal audit and the management review, then closing the gaps before the official audit.
- 4Certification supportWe support you during the audit, which is conducted by an accredited, independent certification body.
Customer trustRecognized proof, beyond promises.
A head startReady for the AI rules taking shape here and elsewhere.
Calls for tendersAn asset when your clients require well-governed AI.
You stay in control, at every step.
Every Noviatech solution comes with a dashboard: what the AI sees, what it prepares, what it costs, and what is waiting for your approval.
Security centre
Social insurance number masked before it is sent to the modelMasked
Document marked confidential held backBlocked
Request to access the HR file deniedDenied
Client email address anonymizedMasked
Illustrative example
Practical, governed, measured.
Practical
We start from your real tasks, not from trends. Every project fixes a pain point you can name.
Governed
Defined access, protected data, human approval. The AI works by your rules.
Measured
The metrics are set before we start. We compare, we adjust, and we show you the results.
Your AI project, in practice.
The questions we are asked most often. Don’t see yours? Write to us.
Where do we start?
With your priorities and your pain points. A 30-minute call where we rank with you the tasks that are most cost-effective to automate. If you already have a specific project in mind, we can start there.
See our consulting servicesWe already use ChatGPT. What’s different?
ChatGPT answers your questions, one conversation at a time. Here, the AI is connected to your software: it reads the invoice, prepares the entry and waits for your approval. The work happens in your tools, without copying and pasting.
See automation templatesDoes it work with our software?
In most cases, yes. We connect to your existing tools instead of making you switch systems.
See integrationsWhere does our data go?
It depends on your tools and on how sensitive the data is, and we tell you before we start. For sensitive data, we favour a model installed on your servers or in your cloud: the data stays in your environment. For the rest, an online service such as OpenAI or Claude may be suitable, and the data may then be processed outside Quebec. If personal information is involved, we first carry out a privacy impact assessment and set the terms of the disclosure in a contract, as Law 25 requires.
See our security servicesWill AI replace my team?
No. It takes away repetitive tasks: data entry, follow-ups, reports. Your team keeps the decisions and the relationship with clients, and approves what the AI prepares.
See our training servicesHow are results measured?
We set the metrics before we start: processing time, errors, turnaround times. We then compare them with the starting point.
Estimate my gainsHow much of my team’s time does it take?
Mostly at the start: the 30-minute diagnostic, then a few short meetings to clarify your rules and check the first results. After that, your team approves what the AI prepares, as part of its normal day.
See how the diagnostic worksHow much does a project cost?
The diagnostic is free. After that, each project has a fixed price, set after the diagnostic and known before we start. No hourly billing, no surprises.
See what the diagnostic includesHow long does a project take?
A first automation generally takes two to six weeks from the diagnostic to going live.
Book my free diagnosticWhat if you’re no longer available?
Every automation is documented, and you receive the access credentials and the documentation. Another qualified person can therefore take over the work if needed.
Write to usWhich task would you like to hand over to AI?
Describe your situation in a few lines. We’ll get back to you to talk it over and see what we can do together.
- A conversation to pin down what you need
- A first look at your situation, with no commitment
- Your information stays confidential